Vivace
Chorus
Agenda for the
ANNUAL GENERAL MEETING
at the Trinity Centre, Holy Trinity Church, Guildford
to be held at on Monday 28" June 2010 at about 8.25pm
following a short rehearsal
.
Apologies for Absence
Minutes of the Previous AGM (29 June 2009)
.
Matters Arising
.
Treasurer's Report and Presentation of Accounts
Music Director's Report
Chairman's Report
Amendment to Vivace Constitution
The committee propose that the minimum age of membership should be
lowered and the constitution be amended to read
The membership of the Choir shall be open to those_who are aged 16 years and
over, who pay the annual subscription at the appropriate rate or rates as
determined by the Committee, all such subscriptions being payable in advance,
and (in the case of performing members) who provide such evidence of musical
ability as the Chorus Master shall require.
Election of Officers
Election of Additional Committee Members
10. Appointment of Music Director
11. Appointment of Accompanist
12 Appointment of Independent Examiner of Accounts
13. Sponsorship
14, Any Other Business
Please notify the Secretary at least 48hrs in advance in writing or by email
(secretary@vivacechorus.org) of any matters you wish to be addressed at the meeting
VIVACE CHORUS
STATEMENT OF FINANCIAL ACTIVITIES FOR 2009/2010
Unrestricted Funds
2009/2010
INCOMING RESOURCES
2008/2009
£
Borough Grant
£
£
2,780
2,780
401
50
Donations
Friends
0
Patrons
10
2,069
Subscriptions
1,025
13,963
Tax refunds (Gift Aid/Covenants)
13,057
4877
3.930
Total Donations and subscriptions
24,090
20,852
Total income from Concerts
29,653
29,315
5,947
3,521
790
2,595
Income from Fundraising
Gross Interest
cellaneous Income (ASC)
2,000
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Fund raising costs
100 Club prizes
650
Stock write-off
Other fundraising costs
650
0
19
50
32
Sub-total
700
701
Direct charitable expenditure
Concert Expenses
48,787
Rehearsal Costs.
35,848
13,146
13325
Net cost of music
0
Concert Support Costs
Sub-total
161
61,932
49,335
3,090
3,542
Publicity
General Administration costs.
Sub-total
Miscellaneous Admin costs
722
Presentations
General Publicity
Subscriptions to other bodies
Sub-total
1,111
8
122
918
1,087
288
287
1,936
2,607
TOTAL RESOURCES EXPENDED
67,658
56,185
NET INCOMING RESOURCES FOR THE YEAR
(5,178)
3,098
TOTAL FUNDS BROUGHT FORWARD
63,963
60,865
TOTAL FUNDS CARRIED FORWARD
58,785
63,963
Profit & Loss on Concerts (includes Publicity costs but excludes e
Income
Will Todd Commission
£10,502
earsals)
Expenditure
Profit/Loss
£21.220
£10,638
Haydn Creation £9,959
£14330
44371
Verdi/Puccini £8,702
£15.967
£7.265
22274
VIVACE CHORUS
FUTURE DIRECTION
This note summarises the discussions of the Committee on the direction the Choir might take over the
medium term.
Repertoire
We should have a balanced programme, covering a five year time horizon, which contained a
combination of the following features;
Well known and lesser known works
A blend of modern and older works
A mixture of works requiring a large orchestra and those with minimal accompaniment
Occasional use of a children’s choir.
The Committee felt that the Come and Sing event had firmly established itself in the repertoire
The Committee did not feel we should embrace other musical forms such as opera or stage shows,
nor should we look to perform music from other cultures.
Size and structure
We should retain the policy of active recruitment, without setting any target number, subject to the
need to preserve voice part balance. We could lower the joining age to 16
The Committee felt there was no wish for a smaller choir as part of the structure. Any informal group of
singers coming together would be just that.
Community involvement
We would have to assess the impact that the new Civic Hall would have when further details were
available.
The Committee wanted to keep the Christmas Concert. The future of the Croydon concert would be
reviewed in the next year.
We are open to participation in charity events organised by others if asked. Our finances do not allow
us to stage concerts for charity.
Building alliances with other groups was not seen as a priority.
Expansion
There was no appetite to pursue a strategy of doing significantly more events in London or elsewhere.
It was also recognised that collaboration with other choirs presented numerous practical difficulties at
the present time.
Undertaking recordings was thought, in general, to be too difficult and expensive.
Touring was welcomed as an occasional extra. It was recognised how much work was involved in
making it a success. The partnership with Freiburg, whilst valued at an individual level, needed to be
assessed in the context of the Borough's view of the whole twinning arrangement
Social events
The Committee concluded that the present level and nature of events was about right
Minutes of the AGM held on
Monday 28 June 2010
at the Trinity Centre,
Guildford
The meeting was called to order at 20.30 with 87 choir members present.
1.
Apologies for Absence
John Britten, Mary Broughton, Elaine Chapman, Margaret Dentskevitch,
Val Garrow, Jo Glover, Gillian Rix and Lesley Scordellis.
2. Minutes of the Previous AGM (29" June 2009)
The minutes had been circulated prior to the meeting. Christine Medlow
proposed that they should be accepted as a true record of the meeting. This
was seconded by Margaret Parry.
3.
Matters Arising
Mike Golden had suggested that the choir should have a suitable encore item
prepared for concerts. The committee had discussed this with Jeremy and had
agreed that for most of our concerts an encore is not appropriate.
4. Treasurer's Report
(Bob Cowell)
A statement of financial activities and a balance sheet had been circulated prior
to the meeting. A full version of the accounts and the report to the Charity
Commission is available on request.
Bob reported that our current assets are £58,785 and that we made a loss
during the year of £5,178 but pointed out that this included the cost of the Will
Todd commission (£9,000). Overall our concert deficit was £22,274 compared
to £10,500 last year. We have already committed £23,000 to the Mahler
concert; total costs will be £53,000 (ie less than our reserves). Bob thanked
our independent examiner of accounts Brian Reed.
Acceptance of the accounts was proposed by Chris Robinson, seconded by
Robin Privett and agreed by the meeting.
5.
Music Director's Report (Jeremy Backhouse)
Jeremy gave a brief review of the busy year. He said that it had been another
great year, full of great performances. He now finds himself judging the choir
|
and our performances without any kind of compromise on standards, believing
we are now able to stand up against the very best and that he is happy and
proud that we have reached that stage.
Next season looks just as busy -
July
Recording of Todd Te Deum
Sept
Croydon concert
Nov
Rossini Petite Messe Solennelle - neither petite nor solennelle
Dec
Carols at St Martin-in-the-Fields
Carols at Holy Trinity
2011
Jan
Mozart Requiem at St Martin-in-the-Fields
Come & Sing to include Handel's Dixit Dominus
Mar
Baroque concert- Handel, Pergolesi, Allegri, Buxtehude
May
Mahler
8 at Royal Albert Hall
And the season after may look like this Oct
possible involvement in opening of new civic hall
Nov
Brahms' Ein deutsches Requiem + Parry
2012
Mar
CD recording of Chilcott's Salisbury Vespers with Vasari Singers,
Salisbury Community Choir and Farnham Youth Choir
May
David Fanshawe's 60" Birthday concert including African Sanctus
Nov
Todd/ Chilcott concert to promote CD sales
Jeremy thanked James, the committee and non-committee members
(especially Christine Medlow, Prue Smith, Brenda Moore and Francis Pott) for
their support, and finally thanked all members for their hard work.
6.
Chairman's Report (James Garrow)
James reviewed the exciting times we are in with healthy finances and an
exciting programme of concerts. He also reported that membership had
increased to 148. The move to Holy Trinity has not been without its problems
but James thanked Chris Short, Jane Hedgecock and the church authorities for
the positive and constructive way in which they have tried to sort out the
sound system.
Unfortunately it has not
been possible to proceed with the Youth Choir at this
time but two of the projects mentioned at last year's AGM are going ahead the Todd CD and the Mahler 8. James stressed the need for everyone to sell as
many tickets as possible and to come forward with any ideas of possible
Sponsors.
James thanked Bob Cowell, Hilary Trigg, Christine Medlow and the committee
and noted with regret that Hilary Minor is standing down. She has agreed,
however, to keep the role of Press Officer which will be more important than
ever in the run up to the Mahler concert. He then thanked all members for
their active support of Vivace Chorus. Finally he thanked Jeremy saying
“Not only does he raise our standards to great heights, but makes it fun
to sing as well. Without him, the Vivace Chorus would not be the up-andcoming, successful choir that it is. We have some exciting times ahead of
us with Jeremy at the helm.”
7.
Amendment to Vivace Constitution
The motion to lower the minimum age to 16 was proposed by John Trigg,
seconded by Prue Smith, and passed unanimously. A further amendment to
replace references to “Chorus Master” with “Music Director” was also agreed.
8.
Election of Officers
James Garrow (Chairman), Bob Cowell (Treasurer), Jane Brooks (Membership
Secretary) and Isobel Rooth (Secretary) were the only nominees for these
offices. John Trigg proposed and Norman Carpenter seconded the motion that
these officers should be elected en bloc. This was agreed by the meeting.
9.
Election of Additional Committee Members
Jackie Alderton, Neil Martin, Gill Perkins, Chris Short, Michael Taylor, Hilary
Trigg and Liz Durning were duly elected.
10. Appointment of Music Director
The meeting endorsed the re-appointment of Jeremy Backhouse.
11. Appointment of Accompanist
The meeting endorsed the re-appointment of Francis Pott.
12. Appointment of Independent Examiner of Accounts
The meeting endorsed the re-appointment of Brian Reed.
13. Sponsorship
Gill Perkins thanked members for the contacts they had already given but
asked for more to try to achieve the target sponsorship of £20,000. (We
currently have nearly £14,000)
14. Any Other Business
Roger Barrett asked about our future use of the new Civic Hall. James
explained that he is in contact with Jim Miles at GBC but as yet the
management of the new venue has not been finalized.
Robin Privett proposed a vote of thanks to James Garrow.
The meeting closed at 21.45
Vivace
VIVACE CHORUS
BALANCE SHEET as at 30th April 2011
Note
2011
2010
Unrestricted
Unrestricted
Funds
Funds
£
£
Current Assets
Stock
5
3,090
536
Debtors & Prepayments
Cash at bank and in hand
6
53,664
30,175
7
41,762
35,274
98,516
65,985
(39,811)
(7,200)
Net Current Assets
58,705
58,785
Net assets
58,705
58,785
58,705
58,785
Total Current Assets
Creditors: Amounts falling due
within one year (mostly Mahler)
8
Unrestricted income funds
Total Funds
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30th APRIL 2011
These accounts have been extracted from and are consistent with the full accounts of the
Vivace Chorus, which are available to members on request. The independent Examiner's
statement accompanying the accounts indicates that there are no areas of concern that
need to be drawn to the attention of the members
Income/Expenditure by Concert
Income
Expenditure
Profit/(Loss)
Russian Concert
£8.427
£17,228
(8,801)
Petite Messe Solenelle
£6.182
£8,030
(1,848)
Broadly Baroque
£7.737
£10,463
(2,726)
Chorus
VIVACE CHORUS
STATEMENT OF FINANCIAL ACTIVITIES FOR 2010/2011
Unrestricted Funds
201012011
INCOMING RESOURCES
£
Borough Grant
2009/2010
£
2,780
Donations
£
2,780
20
Patrons
401
2,054
2,069
Subscriptions
15,056
13,963
Tax refunds (Gift Aid/Covenants)
4,110
4877
Total Donations and subscriptions
24,020
24,090
Total income from activities in furtherance of objectives
22,430
29,653
5,158
5,947
438
790
Income from activities for generating funds
Gross Interest
Miscellaneous Income (ASC)
2,000
TOTAL INCOMING RESOURCES
52,046
62,480
RESOURCES EXPENDED
Fund raising costs
100 Club prizes
650
Stock wiite-off etc
503
0
1
50
Other fundraising costs
Sub-total
650
1,164
700
Direct charitable expenditure
Concert Expenses
32,015
Rehearsal Costs
48,787
15,055
13,146
Sub-total
47,070
61,932
Sub-total
2819
3,090
Concert Support Costs
Publicity
General Administration costs
Miscellaneous Admin costs
205
Presentations
General Publicity
Subscriptions to other bodies
722
50
8
497
918
321
Sub-total
288
1,073
1,936
52,126
67,658
(80)
(5.178)
TOTAL FUNDS BROUGHT FORWARD
58,785
63,963
TOTAL FUNDS CARRIED FORWARD
58,706
58,785
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES FOR THE YEAR
STATEMENT OF FINANCIAL ACTIVITIES FOR 2010/2011
Unrestricted Funds
201012011
INCOMING RESOURCES
£
Borough Grant
2009/2010
£
2,780
Donations
£
2,780
20
401
2,054
Subscriptions
2,069
15,056
13,963
Tax refunds (Gift Aid/Covenants)
4,110
Patrons
4877
Total Donations and subscriptions
24,020
24,090
Total income from activities in furtherance of objectives
22,430
29,653
5,158
5,947
438
790
Income from activities for generating funds
Gross Interest
Miscellaneous Income (ASC)
2,000
TOTAL INCOMING RESOURCES
52,046
62,480
RESOURCES EXPENDED
Fund raising costs
100 Club prizes
650
Stock write-off etc
503
Other fundraising costs
650
11
Sub-total
50
1,164
700
Direct charitable expenditure
Concert Expenses
32,015
Rehearsal Costs
15,055
48,787
13,146
Sub-total
47,070
61,932
Sub-total
2,819
3,090
Concert Support Costs
Publicity
General Administration costs
Miscellaneous Admin costs
205
Presentations
General Publicity
Subscriptions to other bodies
722
50
8
497
918
321
Sub-total
288
1,073
1,936
52,126
67,658
(80)
(5.178)
TOTAL FUNDS BROUGHT FORWARD
58,785
63,963
TOTAL FUNDS CARRIED FORWARD
58,706
58,785
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES FOR THE YEAR