GUILDFORD PHILHARMONIC CHOIR
Registered as a Charity No. 1026337
ANNUAL GENERAL MEETING
Minutes of the Annual General Meeting held at 7.45 p.m. on Monday June 29" 1998
in Christchurch Hall, Waterden Road, Guildford.
PRESENT:
Jeremy Backhouse (Chorus Director), John Trigg (Chairman), Michael Dawe
(Secretary), Chris Robinson (Treasurer), Noreen Ayton (Membership Secretary), 4
committee members and 71 choir members whose names are on the associated
register.
APOLOGIES FOR ABSENCE:
Rosemary Smith, Vivienne Parsons, Barbara Lack, Sue Hinton, Norah Kinnear, J enny
Hasnip, Jeremy Filsell, Stephen Jepson, Terry Ellis, Mo Kfouri, Elaine Chapman.
1.
MINUTES OF THE AGM JUNE 2TMP 1997
The minutes of the AGM held on June 2TM 1997 having been circulated were agreed as
a correct record and signed.
Proposed Roger Penny, Seconded Peter Herbert.
2k
CHORUS DIRECTOR’S REPORT
In his review of the year Jeremy said that despite the disappointing response for the
Young Singer of the Year, the standard of the winne$was satisfying - particularly
Graham Ross. When finances allowed, it was to be hoped that the event could be
staged again. He thanked all concerned with the promotion of the competition.,
particularly Jackie Alderton and Michael Dawe.
He felt that the Christmas concert had been better this year especially with the brass
quintet and a better presenter.
The highlight of the year for many had been the performance of the Dream of
Gerontius. The young professionals in the orchestra had played to a high standard and
the soloists had acquitted themselves well.
The Mozart Requiem in the next concert had been well performed with En Shao an
inspiring conductor.
The trip to Freiburg - a first for him had been a very enjoyable experience. The
concert performance he described as “fantastic”.
Our adventure to the Barbican with Beethoven’s 9TM Symphony had been an
“Interesting experience”.
The final outing of the season had been a successful concert at Leeds castle
Brighton Festival Chorus with whom we had now forged a useful link.
with the
Looking forward to the new season, Jeremy felt that the choir had gainedin
confidence and could now look forward with anticipation to what would be an
interesting and ambmous programme. He highlighted as the flagship concert the
presentation on 13"Marchin the Cathedral of Bruckner’s E Minor Mass and
Mahler’s 2TM Symphony. In this connection he had two pleas- regular attendance at
rehearsals and not to pick and choose concerts.
Finally he thanked the committee for its unswerving support, Prue Smith for all her
help at auditions and Jeremy Filsell for his cheerful and invaluable contributions as
accompanist.
3.
CHAIRMAN’S REPORT
In thanking Jeremy for his report John endorsed all that had been said about the
choir’s new found confidence, which was due in no little measure to J eremy’s
leadership.
This had been a very successful year - despite or possibly because of having been cast
adrift by the borough. He had been grateful to the committee for the way they had
risen to the challenge and thanked them very much for all their hard work.
Next year there would be only one borough funded concert. The committee had
decided nevertheless on a full programme by promoting the remaining concerts
ourselves by the use of amateur (but good) orchestras and cheaper (but equally good)
soloists.
He then gave a detailed explanation of the origins and causes of the split with the
borough and an analysis of position whereby effectively from now on we would be on
our own and responsible for our own fate. The committee however was ready and felt
itself capable of rising to the challenge this presented. Gerontius had proved that we
were more than able to stand on our own feet provided that all the members gave
maximum support. But no member could now leave things to others. All must pull
their weight.
He was however confident that the choir could now look forward to the future with
optimism and build on the undoubted success of the present season; that far from
being the disaster which some had predicted the current situation was actually an
opportunity to go forward and create an even better choir, promoting concerts of an
even higher standard.
Consequent on the changed circumstances, a new Constitution would be needed. In
due course this would be presented to the members for their consideration.
Finally John said that the 1998/9 season would be his last as Chairman. Would the
choir please give some thought to this and the finding of a successor.
\
7 2 /i
y
&
4.
TREASURER’S REPORT
Chris apologised for not being able to produce a signed off account for the year. He
presented a summary of the full account which had been approved by the Examiner
but had not yet been approved by the Committee.
After answering questions about details in the account Chris was thanked for all his
hard work this year.
5.
ELECTION OF OFFICERS
Chairman
John Trigg
elected unopposed
Secretary
Michael Dawe
elected unopposed
Treasurer
Christopher Robinson
elected unopposed
Membership Secretary
Noreen Ayton
elected unopposed
6.
ELECTION OF OTHER OFFICERS
The Chairman explained that the Constitution allowed for only 4 additional members.
But resulting from the new situation and appeals for additional help 9 nominations
had been received. In view of imminent changes to the constitution he proposed,
subject to the meeting’s agreement, to take all nominees on to the new committee
without a ballot.
After discussion and various points made by individual members it was decided that a
ballot should be held. Hilary Trigg and Christine Medlow withdrew their
nominations. The votes for the 7 remaining candidates were as follows:
Jacqueline Alderton
70 votes
ELECTED
ELECTED
Elizabeth-Claire Bazin
46 votes
Neil Clayton
44 votes
Margaret Dentskevich
15 votes
Laurie James
10 votes
Stephen Jepson
52 votes
ELECTED
Susan Ranft
57 votes
ELECTED
7.
ELECTION OF CHORUS MASTER
Jeremy Backhouse was elected nem con.
8.
ELECTION OF ACCOMPANIST
Jeremy Filsell was elected nem con.
9.
ELECTION OF AUDITOR
Jenny Hasnip. Proposed by Dawn Smith. Seconded by John Trigg.
10.
ANY OTHER BUSINESS
None. There then followed an informal discussion which was not part of the AGM.
GUILDFORD PHILHARMONIC CHOIR
AGM 29 JUNE 1998
HON TREASURER'S REPORT
1. INCOME AND EXPENDITURE ACCOUNT at 30 APRIL 1998
INCOME
A
B
C
D
E
OUTCOME
BUDGET
QUTCOME
CHANGE
BUDGET
96.97
37.98
SUBS
7,452.00
10,400.00
3,805.00
-
585.00
TAX
9,800.00
1,802.00
2,770.56
2,322.78
-
447.78
2,500.00
3,850.00
2,435.40
2,510.00
74.60
1,750.00
327.00
450.00
454 .00
4.00
450.00
FUND
1,733.00
2,000.00
953.35
1,048.85
1,000.00
GRANT
LUB
EXPEND
-
97.98
B/C
-
98.99
SCOCIAL
188.00
100.00
271.27
171.27
200.00
OTHER
772.53
500.00
1,493.27
983.27
1,000.00
TOTAL
15,510.53
18,655.96
17,808.67
846.29
16,700.00
8,225.00
8,250.00
FEES/HIRE
-
8,601.00
351.00
9,000.00
434.00
-
179.00
179.00
FPUBLICITY
200.00
-
500.00
82.25
-
417.75
500.00
FREIBURG
-
400.00
-
-
400.00
1,000.00
-
2,734.387
5,000.00
SUBS
CHORAL
442500
STAGING
625.00
7,500.00
476513
-
625.00
625.00
625.00
CTHER
1,101.00
1,500.00
948.56
-
551.44
1,000.00
TOTAL
14,31G.00
18,150.00
15,200.84
-
2,948.06
17,325.00
PROF/LOSS
8C0.53
505.96
2,608.73
+3START
15,321.88
16,122.41
16,122.41
18,731.14
RESERVES C/F
16,122 .41
18.628.37
18,731.14
18,106.14
2,102.77
-
625.00
2. BALANCE SHEET at 30 APRIL 1998
ASSETS
~
1998
1997
TSB
13,930.27
13,436.00
HIiB
4 333.47
758.08
CURRENT
1,610.49
586.29
CASH
136.08
53.62
STOCK
178.64
267.78
FINANCED BY
RESERVES START
1997
15,321.88
16,122.41
DEBTORS
2,671.78
2,578.64
PROFIT/LOSS +/-
2,608.73
800.53
ASC STAGE
1,250.00
1.875.00
RESERVES END
18,731.14
16,122.41
SUB TOTAL
24.116.64
19,560.41
Less
LIABILITIES
ADVANCES
2,684.50
CREDITORS
2,701.00
SUB TOTAL
NET ASSETS
-
5,385.50
3,438.00
-
18,731.14
3,438.00
16,122.41
NQTES
1. These summary accounts have been prepared from the fuil accounts approved by the Examiner
but which await finai approval by the Committee.
)
Col C contains the final figures for the past year and Col A contains the comparable figures
for previous year. Col B contains the budget approved for the past year and Col D compares our
perfarmance (Col C) with that budget.
3. Choral expenditure and income for the past year is made up as follows:
Choir
GaC
Other
Competition
TOTALS
Summer
Spring
Income
724.30
5,661.92
5,386.22
3,000.20
3,386.42
Expenditure
3,943.84
5,640.86
Prof/Loss
3,219.54
21.06
231.40
150.00
1,185.25
478513
-
9,584.70
3,231.60
150.00
1,185.25
14,151.55
Summer expenditure includes £1576 in respect of rehearsals
4. Col E contains the budget approved by the Committee for 1998/99. The assumptions are that the
rehearsal expenditure will be largely unchanged and that we will achieve as good an outtum on ¢
choral account this year as we did last year. The Committee is not therefore proposing any
subscription increase for this year.
CJDR
26 JUNE 1998
Sheet1
GUILDFORD PHILHARMONIC CHOIR
AGM 29 JUNE 1998
HON TREASURER'S REPORT
1. INCOME AND EXPENDITURE ACCOUNT at 30 APRIL 1998
A
B
OUTCOME BUDGET
INCOME
D
OUTCOME
CHANGE
98.99
97.98
SUBS
7,452.00
10,400.00
9,805.00
595.00
9,800.00
TAX
1,902.00
2,770.56
2,322.78
447.78
2,500.00
3,890.00
2,435.40
2,510.00
74.60
1,750.00
327.00
450.00
454.00
4.00
450.00
1,733.00
2,000.00
953.35
1,046.65
1,000.00
GRANT
-
FUND
97.98
BUDGET
96.97
CLUB
EXPEND
E
C
B/C
SOCIAL
188.00
100.00
271.27
171.27
200.00
OTHER
772.53
500.00
1,493.27
993.27
1,000.00
TOTAL
15,610.53
18,655.96
17,809.67
846.29
16,700.00
FEES/HIRE
8,225.00
8,250.00
8,601.00
351.00
9,000.00
200.00
434.00
-
179.00
179.00
PUBLICITY
-
500.00
82.25
417.75
500.00
FREIBURG
-
400.00
-
400.00
1,000.00
4,765.13
2,734.87
5,000.00
625.00
625.00
625.00
SUBS
CHORAL
4,425.00
STAGING
625.00
OTHER
1,101.00
1,500.00
948.56
551.44
1,000.00
TOTAL
14,810.00
18,150.00
15,200.94
2,949.06
17,325.00
800.53
505.96
2,608.73
2,102.77
+START
15,321.88
16,122.41
16,122.41
18,731.14
RESERVES C/F
16,122.41
16,628.37
18,731.14
18,106.14
PROF/LOSS
7,500.00
-
-
625.00
2. BALANCE SHEET at 30 APRIL 1998
ASSETS
1998
1997
TSB
13,930.27
13,436.00
HIB
4,339.47
758.08
CURRENT
1,610.40
586.29
CASH
136.08
58.62
STOCK
178.64
267.78
1997
FINANCED BY
RESERVES START
16,122.41
15,321.88
DEBTORS
267178
2,578.64
PROFIT/LOSS +/-
2,608.73
800.53
ASC STAGE
1,250.00
1,875.00
RESERVES END
18,731.14
16,122.41
SUB TOTAL
24116.64
19,560.41
Less
LIABILITIES
ADVANCES
2,684.50
CREDITORS
2,701.00
SUB TOTAL
5,385.50
NET ASSETS
18,731.14
-
3,438.00
-
3,438.00
16,122.41
Page
1
Sheet1
NOTES
1. These summary accounts have been prepared from the full accounts approved by the Examiner
but which await final approval by the Committee.
2. Col C contains the final figures for the past year and Col A contains the comparable figures
for previous year. Col B contains the budget approved for the past year and Col D compares our
performance (Col C) with that budget.
3. Choral expenditure and income for the past year is made up as follows:
Income
Expenditure
Choir
Summer
724.30
Spring
5,661.92
GBC
Prof/Loss
3,943.84
6,386.22
5,640.86
3,000.20
3,219.54
9,584.70
21.06
3,231.60
231.40
Other
-
150.00
150.00
Competition
-
1,185.25
1,185.25
14,151.55
476513
TOTALS
9,386.42
Summer expenditure includes £1576 in respect of rehearsals
4. Col E contains the budget approved by the Committee for 1998/99. The assumptions are that th¢
rehearsal expenditure will be largely unchanged and that we will achieve as good an outturn on ¢
choral account this year as we did last year. The Committee is not therefore proposing any
subscription increase for this year.
CJDR
Page 2
26 JUNE 1998