GUILDFORD PHILHARMONIC CHOIR
(formerly Festival Choir, founded 1946)
RULES
The Guildford Music Scheme
Le
The Guildford
Guildford
Philharmonic
Borough
Philharmonic
Council.
Orchestra
in
Choir
It
the
forms
part of
performs
annual
the music
regularly
series
of
with
concerts
scheme of
the
the
Guildford
promoted
by
the
Council with financial assistance from the South East Arts Council.
Choir Membership
2
The Choir
and
to
shall
perform
consist of men and women who wish
those
works
selected
by
the
to rehearse regularly
Concerts
Committee
for
each
by
30th
season.
Obligations of Membership
3
Members
September
and
3lst
Members
in
are
required
to
each
season.
Members
December
who
in
join
any
after
pay
season
lst
are
the remainder of
4
required
Members
are
the Chorus
Master may
5
Members
are required
attending
should
a
rehearsal
are
to
in
to
members
the
to
full
full
pay
lst
October
subscription.
half
the
annual
time desire.
rehearsals
singing
sing in a concert.
pay
in
between
such evidence of their singing ability
to
to attend
or
choir
required
regularly and
preferably in advance,
inform the Chorus Master,
those
the
required
to provide
are unable to
concerts
subscription
join
that season.
from time
section representatives,
annual
who
January
subscription for
as
the
in
via
a
to advise
their
if they are prevented
concert.
Section
the Choir office,
from
representatives
of those members who
The Chorus Master may limit participation
who
attend
a
specified
minimum
number
of
rehearsals.
President and Vice-President
6
five
The
Choir may appoint
years
subject
to
a
President
and a Vice-President
reappointment
for
similar
may
nominate
for a period of
or
lesser
as
a
periods
thereafter.
Constitution of the Committee
i
(a)
Any
two
members
membership
of
the
Office
Choir
the
of
the
Committee
not
less
Choir
any
than
other
14
days
member
before
by
notice
the
date
candidate
in
writing
of
the
for
to
Annual
General Meeting.
(b)
Each member
whether
he
Chairman.
or
she
so nominated
is
willing
shall
to
indicate on the nomination paper
stand
as
a
candidate
for
the
post
of
(c)
At each Annual General Meeting the Choir shall elect
first from
the
nominees
members
serve
on
elected
(d)
the
a
Chairman,
Committee,
and
provided
from each voice part
If
the
seven
include one member
a member of
then
up
always
(soprano,
members
and
to
seven
that
at
alto,
the
other
least
part
to
member
is
tenor and bass).
Chairman
so
from each voice part arrangements
that voice
one
do
not
shall be made
elected
for
to be co-opted.
(e)
The members so elected or co-opted shall remain in office for one
year
and
shall
The
Committee may co-opt members of the Choir to fill vacancies
(f)
and
to
(g)
assist
be eligible
the
for
re-election.
Committee when
The Chorus Master of
Philharmonic Orchestra
required.
the Choir and the Manager of the Guildford
shall
be ex officio members
of
the Committee.
of
to
foster
Functions of the Committee
8
(a)
The
primary
dynamic
and
thriving Choir.
(b)
The
concert
absence,
(c)
Committee
season and
(d)
the
shall meet not
on
such other
Committee
is
less
five
than
occasions
as
the
times
a
happy,
during
Chairman or,
the
in his
the Vice-Chairman may recommend.
The quorum for any meeting of the Committee shall be five elected
members which must
and
function
include
the Chairman or Vice-Chairman.
The Committee may appoint one or more working parties to consider
report
on particular matters.
(e)
The Committee shall approve and maintain minutes of each meeting.
(f£)
The Committee shall report its activities regularly to the Choir.
Responsibilities of the Committee
9
(a)
(b)
Leading the Choir in recruiting new members.
Ensuring
that
new members
of
the
Choir
(c)
Promoting social activities
for
the Choir.
(d)
Updating the Register of Choir members.
(e)
Supervising rehearsal attendance
are
welcomed
on
first
arrival.
lists of Choir members
voice part.
(f)
Preparing for Choir rehearsals.
(g)
Distributing and collecting hired music.
(h)
Arranging pre-booking of concert tickets.
-2-
in each
(i)
Determining the rate and organising the collection of membership
subscriptions.
(j)
Exercising budgetary
from Choir
control
over
all
expenditure
to
be
incurred
funds.
Annual General Meeting
10
The
on
a date
Annual
General meeting
to
determined
be
by
of
the
the
Choir
Committee
shall
in
normally be
held
in May
consultation with the Chorus
Master.
11
Notice
Chairman
meeting
of
to
and
previous
the date
all
of
members
each
of
Annual
the
General Meeting shall be
Choir
shall
specify
the
items
meeting
together
with
a
not
to
be
less
than
21
considered.
days
sent by
the
before
the
The minutes
of
the
Treasurer
of
the
the Vice-Chairman shall preside at
all
statement
by
the
Hon.
current financial position of the Choir shall also be sent.
12
The Chairman or,
in his
Annual General Meetings
13
Members
vote
of
all
shall
absence,
and Committee meetings.
reach decisions
members
present.
at
The
Annual
Chairman
General
shall
Meetings by a majority
have
only
a
casting vote
and only where a majority cannot be achieved.
14
The
agenda
for
each
Annual
General
Meeting
shall
include
the
following
items:-
(a)
Minutes of the previous Annual General Meeting.
(b)
Report by the Chairman.
(c)
Report
by
the
Hon.
Treasurer
on
the
Choir's
current
financial
accounts
for
the previous
season,
together
position and on the audited
with
an
indication
of
the
rate
of
membership
subscription
for
the
coming season.
(d)
for
(e)
Election of Chairman,
the
coming
Report by the Chorus Master,
performed by the Choir
(f£)
Vice-Chairman and members of the Committee
season.
in
the
including details of the music
to be
coming Season.
Recommendation by the Choir
the appointment of a Chorus Master
(g)
Appointment of an auditor.
(h)
Any other business.
to
the Guildford Borough Council for
for
the coming season.
Procedure at Annual General Meetings
15
(a)
if
any
agenda
of
an Annual
member
to the Chairman not
wishes
General
less
to
propose
Meeting he
than
a
matter
for
inclusion
shall
send notice
28 days before
the meeting.
of
in
the
such matter
eeleg
(b)
any amendment to a recommendation in a Report or a motion included
in the agenda shall be proposed and seconded before
(c)
if an amendment
other
amendment
then
If
be
moved
every
shall
is
If
disposed
amendment
then be put
is
to
is discussed;
is proposed it shall be disposed of before any
moved.
and
it
of
it
is
until
negatived
negatived
no
the
further
original
a
second
amendment
amendment
is
recommendation
may
proposed.
or
motion
the vote.
Finance
16
The financial year shall end on 30th April.
17
The
Choir
and
bank
account
cheques
authorised member of
18
The
members
shall
shall
the
be
financial
the
for
Choir
held
signed
in
the
name
of
by
the
Hon.
Treasurer
Guildford
Philharmonic
and
one
other
Committee.
annual
of
be
accounts
adoption
at
shall
the
be
audited
Annual
and
submitted
to
the
General Meeting.
Amendment of Rules
19
Any of
these
rules may be amended by a
members
present
at
that
days'
notice
14
any
Annual
of
the
or
two/thirds majority of
Extraordinary
proposed
General
amendment(s)
has
the Choir
Meeting,
been
sent
provided
to
all
members.
Adopted May
1985
Rule
16 revised
Rule
7 revised
The
1987
1988
Office
of
the
Guildford
The Lodge
Allen House Grounds
Chertsey
Street
Guildford
Surrey.
GU1 4HL
Philharmonic
Choir