GUILDFORD PHILHARMONIC CHOIR
(formerly Festival Choir,
founded 1946)
= bone ancien 1489
RULES
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4
An®
The Guildford Music Scheme
l.
The Guildford Philharmonic Choir forms part of the music scheme of the
Guildford
Borough Council.
Philharmonic Orchestra in the
It
performs
regularly with the Guildford
annual series of concerts promoted by the
Council with financial assistance
from the South East Arts Council.
Choir Membership
Z
The Choir shall consist of men and women who wish to rehearse regularly
and
to
perform
those
works
selected
by
the
Concerts
Committee
for
each
season.
Obligations of Membership
3
Members are required to pay the annual subscription in full by 30th
September in each season.
Members who join the choir between lst October
and 3lst December in any season are required to pay the full subscription.
Members who join after lst January are required to pay half the annual
subscription for the remainder of that season.
4
Members are required to provide such evidence of their singing ability
as the Chorus Master may from time to time desire.
5
Members are required to attend rehearsals regularly and to advise their
section representatives,
preferably in advance,
if they are prevented from
attending a rehearsal or singing in a concert.
Section representatives
should inform the Chorus Master, via the Choir office, of those members who
are unable to sing in a concert.
The Chorus Master may limit participation
in concerts to those members who attend a specified minimum number of
rehearsals.
President and Vice-President
6
five
The Choir may appoint
years
subject
to
a President and a Vice-President for a period of
reappointment
for
similar
or
lesser
periods
thereafter.
Constitution of the Committee
7
(a)
Any two members of the Choir may nominate asa candidate for
membership of the Committee any other member by notice in writing to
the Choir Office not less than 14 days before the date of the Annual
General Meeting.
(b)
Each member so nominated shall indicate on the nomination paper
he or she is willing to stand as a candidate for the post of
whether
Chairman.
(c)
At each Annual General Meeting the Choir shall elect first from
the
nominees
serve
on
elected
(d)
the
a
Chairman,
Committee,
and
from each voice part
If
the
seven
then
provided
up
always
(soprano,
members
and
to
seven
that
at
alto,
the
other
least
(e)
to
be
is
Chairman
so
elected
do
not
shall be made for
co-opted.
The members so elected or co-opted shall remain in office for one
year and
(f)
and
that voice part
to
member
tenor and bass).
include one member from each voice part arrangements
a member of
members
one
shall be eligible
for
re-election.
The Committee may co-opt members of the Choir to fill vacancies
to
(g)
assist
the Committee when required.
The Chorus Master of the Choir and the Manager of the Guildford
Philharmonic Orchestra shall be ex officio members of the Committee.
Functions of the Committee
8
(a)
The
primary
dynamic
and
thriving Choir.
(b)
The
concert
absence,
(c)
Committee
season
and
(d)
shall
on
such
of
the
Committee
is
meet
not
less
five
other
occasions
the Vice-Chairman may
than
as
the
to
foster
times
Chairman
a
happy,
during
or,
the
in his
recommend.
The quorum for any meeting of the Committee shall be five elected
members which must
and
function
include
the Chairman or Vice-Chairman.
The Committee may appoint one or more working parties to consider
report
on particular matters.
(e)
The Committee shall approve and maintain minutes of each meeting.
(f)
The Committee shall report its activities regularly to the Choir.
Responsibilities of the Committee
9
(a)
(b)
Leading the Choir in recruiting new members.
Ensuring
that
new
members
of
the
Choir
are’ welcomed
on
first
arrival.
(c)
Promoting social activities for the Choir.
(d)
Updating the Register of Choir members.
(e)
Supervising rehearsal
attendance
lists
of Choir members
voice part.
(f)
Preparing for Choir rehearsals.
(g)
Distributing and collecting hired music.
(h)
Arranging pre-booking of concert tickets.
el
es
in each
f*
(i)
Determining the rate and organising the collection of membership
subscriptions.
(j)
Exercising budgetary
from Choir
control
over
all
expenditure
funds.
to
be
be
held
incurred
Annual General Meeting
10
on
a
The
Annual
General
date
to
determined
be
meeting
by
of
the
the
Choir
Committee
shall
in
normally
consultation with
the
in May
Chorus
Master.
11
Notice
Chairman
meeting
fam
12
the
all
and
previous
current
of
to
shall
meeting
date
each
of
the
together
with
financial position of
The Chairman or,
in his
is
Members
vote
of
all
shall
and only where
The
General Meeting shall be
Choir
items
a
the
to
not
be
less
absence,
by
sent by
the
before
the
days
The minutes
of
the
Treasurer
of
the
Hon.
sent.
the Vice-Chairman shall preside at all
decisions
present.
at
Annual
Chairman
a majority cannot be
achieved.
for
the
shall also be
The
agenda
21
considered.
statement
Choir
than
and Committee meetings.
reach
members
Annual
the
specify
Annual General Meetings
14
of
members
each Annual
General
General
shall
Meeting
Meetings by a majority
have
shall
only
a
include
casting vote
the
following
items:-
(a)
Minutes of the previous Annual General Meeting.
(b)
Report by the Chairman.
(c)
Report
Treasurer
on
the
Choir's
current
financial
position and on the audited accounts
for
the previous
season,
together
with
an
by
the
Hon.
indication
of
the
rate
of
membership
subscription
for
the
coming season.
(d)
Election of Chairman,
for
Vice-Chairman and members of
the Committee
the coming season.
(e)
Report by the Chorus Master,
performed by the Choir
(f)
in
the
including details of the music to be
coming Season.
Recommendation by the Choir to
the appointment
of a Chorus Master
(g)
Appointment of an auditor.
(h)
Any other business.
the Guildford Borough Council for
for
the coming season.
Procedure at Annual General Meetings
15
(a)
if
agenda of
to
any member
an Annual
the Chairman not
wishes
General
less
to
propose
Meeting he
than
28 days
a
matter
shall
before
for
inclusion
in
the
send notice of such matter
the meeting.
(b)
any amendment to a recommendation in a Report or a motion included
in the agenda shall be proposed and seconded before
(c)
if
other
amendment
then
If
be
an
moved
every
shall
amendment
is
and
proposed
it
shall
If
is
negatived
disposed
amendment
then be put
is
moved.
is
to
of
it
until
negatived
the
no
the
be
is discussed;
disposed
of before
any
a
amendment
may
further
original
it
second
amendment
is
recommendation
proposed.
or
motion
vote.
Finance
16
The
17
The
Choir
and
financial year
bank
account
cheques
18
The
shall
shall
authorised member of
members
shall end on 30th April.
financial
the
for
Choir
held
signed
in
the
name
by
the
Hon.
of
Guildford
Treasurer
Philharmonic
and
one
other
the Committee.
annual
of
be
be
accounts
adoption
shall
at
the
be
audited
Annual
and
General
submitted
to
the
Meeting.
Amendment of Rules
19
Any of
these
rules may be
members
present
at
that
days'
notice
14
any
amended by a
Annual
of
the
or
two/thirds majority of
Extraordinary
proposed
General
amendment(s)
has
the Choir
Meeting,
been
sent
provided
to
all
members.
Adopted May
Rule
16
Rule
7
1985
revised
revised
1987
1988
The
Office of
The
Lodge
Allen
House
Chertsey
the
Guildford
Grounds
Street
Guildford
Surrey.
GU1 4HL
Philharmonic
Choir