.
Vivace
Chorus
Vivace Chorus Annual General Meeting Agenda
Monday June 25" 2007 at 7:30pm at Onslow Village Hall, The Square, Wilderness Road, Guildford
(immediately following a buffet meal)
Apologies For Absence
2.
Minutes Of The Previous Annfilyjal General Meeting
Held on Monday June 26" 2005 at 7 30pm at Onslow Village Hall, The Square, Wilderness Road, Guildford.
Consideration and adoption of the minutes, if agreed as a correct record.
3.
Chairman’s Report
Conductor's Report
5.
Treasurer's Report & Presentation Of The Accounts
Consideration and adoption of the accounts, if agreed as a correct record
6.
Election Of Officers: Chairman, Secretary, Treasurer & Membership Secretary
The retiring officers are John Trigg, vacant, Bob Cowell and Jane Sweeney respectively.
Nominations must be
received in wntmg, duly proposed and seconded, including confirmation of the nominee’s willingness to stand, by
Monday June 18" 2007. A form for this purpose has been posted on the Vivace Chorus notice board.
At his sole discretion, the Chairman may accept additional nominations up to the time of the election.
7.
Election Of Additional Committee Members
Neither more than eight nor less than four additional committee members are to be elected
The following are the retiring Additional Committee Members: Jackie Alderton, Noreen Ayton, Miranda Champion,
James Garrow, Rosey Storey, Michael Taylor, and Hilary Trigg.
Nominations must be received in writing, duly
proposed and seconded, including confirmation of the nominee’s willingness to stand, by Monday June 18" 2007. A
form for this purpose has been posted on the Vivace Chorus notice board.
At his sole discretion, the Chairman may accept additional nominations up to the time of the election
8.
Appointment Of Conductor
Jeremy Backhouse has indicated his willingness to continue.
9.
Appointment Of Accompanist
Jeremy Filsell has indicated his willingness to continue.
10. Appointment Of Independent Examiner Of The Accounts
11. Any Other Business
Which must have been notified to and accepted by the Chairman at least 48 hours prior to the meeting.
11.1 Vivace Chorus 60" birthday party
11.2
Draw for two free concert tickets - from responses to audience questionnaires
11.3
Date of the next Annual General Meeting
Registered Charity No. 1026337
AAGM Agenda 2007.06.25.doc
Vivace Chorus Annual General Meeting Minutes
Monday June 25TM 2007 at 7:30pm at Onslow Village Hall, The Square, Wilderness Road, Guildford
1.
Apologies For Absence
Apologies received from: Daniel Adderley, Marian Adderley, Deborah Bayliss, Mary Broughton, Mary Clayton,
Josephine Field, Barbara Hilder, Krystyna Marsden, Neil Martin,
Ros Milton, Penny Muray, Beryl Northam,
Rachel Owen, Alison Palmer, Vivien Rieden, Gillian Rix, Rosey Storey, & Hilary Trigg
2.
Minutes Of The 2006 Annual General Meeting
Minutes had been circulated prior to the meeting
Minutes were signed as a true record and copies placed on file. The minutes were proposed by Margaret
Parry, seconded by Chris Robinson, all in favour.
Matters arising: there were no matters arising
3.
Conductor’s Report (given by Jeremy Backhouse)
Jeremy gave an overview of the musical year, introduced the programme for the forthcoming season and
talked about the need for commitment from members to support all concerts as well the need to recruit new
members so that we can be heard when we employ a full orchestra. He concluded by thanking Jeremy Filsell,
the Committee and others who work behind the scenes assisting with publicity, auditions and librarian duties.
(A full version of this report is on file and available from the Secretary)
4.
Chairman’s Report (given by John Trigg)
Thanks to Jeremy Backhouse for his enjoyable rehearsals and his strong direction at concerts.
John Trigg felt it was time for someone else to take over from him as Chairman but unfortunately there were
no other nominations.
We continue to make progress as the Vivace Chorus: we have the Fairfield Halls concert in September and
the Grace Concert at Christmas, thanks to Rosey Storey for this latter contact. We do need everyone’s
support by singing in these concerts, they are part of our total year's programme and people should not just
pick their favourite music to sing
Other planned events are a 60" birthday party and a “Come and Sing” in January 2008,
When we first became independent of the Borough our Dream Of Gerontius concert was very successful, due
to the determination of the choir.
year.
We need to continue with this attitude, three or four times per year, every
However, since Jeremy Backhouse became our conductor 10 years ago, we have come a long way and
are now a much better choir.
Thank You's - We have fantastic publicity thanks to Hilary, a very professional concert programme and we
give a very polished performance. But we need help with staging liaison, marketing for the programme, a
concert manager, a secretary, someone to liaise with newspapers and other media, and a Freiburg organiser.
Christine Medlow does a wonderful job to ensure that the right music is there at the right time.
those who do so much behind the scenes to ensure the success of the choir.
5.
Thanks to all
Treasurer's Report & Presentation Of Accounts (given by Bob Cowell)
A copy of the Treasurer's Report and the Accounts is on file.
A copy of the Treasurer's Report is appended to these minutes
Thanks to Janet James, the Independent Examiner.
Roger Penny proposed the acceptance of the accounts, Jane Sweaney seconded and the accounts were
adopted unanimously.
Thanks to Bob Cowell for all the work he does on behalf of the Vivace Chorus
Registered Charity No. 1026337
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Minutes 2007.06.25 amend IR
6.Election of Officers: Chairman, Secretary, Treasurer & Membership Secretary
Officers were nominated, proposed and seconded via a Nomination Form which is held on file.
Votes were unanimous, with no abstentions.
Elections were as follows: Chairman - John Trigg; Secretary - Sarah Dann; Treasurer - Bob Cowell;
Membership Secretary - Jane Sweaney.
Nicky Vale volunteered to liaise with Freiburg for visits and other relevant issues.
Hilary Minor volunteered to perform media liaison
Alan Batterbury volunteered to be the Staging Co-ordinator.
The position of Marketing Secretary for programmes remains open
Thanks to Jackie Alderton’s husband Chris who looks after front of house and other duties on concert nights.
7.
Election of Additional Committee Members
Additional Committee Members were nominated, proposed and seconded via a Nomination Form which is
held on file.
Votes were unanimous, with no abstentions.
Elections were en bloc as follows: Jackie Alderton; Noreen Ayton; Jane Brooks; Miranda Champion; James
Garrow, Michael Taylor; Hilary Trigg; Rosey Storey.
8. Appointment of Conductor
Jeremy Backhouse has indicated his willingness to continue.
All were in favour of appointing Jeremy Backhouse.
9.
Appointment of Accompanist
Jeremy Filsell has indicated his willingness to continue.
All were in favour of appointing Jeremy Filsell
10.Appointment Of Independent Examiner Of Accounts
Janet James has indicated her willingness to continue.
All were in favour of appointing Janet James.
11.Any Other Business
Fund-raising - Thanks to all who have supported the various fund-raising events during the year.
on
We have
our 60" birthday to celebrate, and we may hold a barn dance. CD/Book sale on first Monday in September
our return after holiday.
Home Produce sale on first Monday in October.
CD/Book Sale.
First Monday in November —
First Monday in December - unwanted Christmas decorations.
will be books and CD sale.
First Monday in January 2008
Prize Draw - Draw for two free tickets — from responses to audience questionnaires.
recipient will be informed
Suggestion that choir members are given tickets to sell before each concert
This was drawn and the
Thanks to James Garrow and his team for providing a delicious buffet for the AGM.
Date of next Annual General Meeting Monday 23" June 2008,
Registered Charity No. 1026337
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Minutes 2007.06.25 amend IR
VIVACE CHORUS
(Registered Charity No.1026337)
REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TM APRIL 2007
1.
This will be a summary report on the accounts. A full version of the accounts and report to the Charity
Commission is available for anyone to view.
2.
This year we had a deficit of £5,608 against a deficit last year of £442. This is mainly due to reduced concert
income and increased concert and rehearsal costs. Due to the increase in subscriptions, income from tax
refunds was increased from £3,102 to £3,812.
less per member from Giftaid.
From 2007/8, courtesy of the Chancellor, we will receive £3.33
The Borough increased its contribution to the Choir from £2,680 to £2,730 in
line with inflation. Income from Patrons and Friends was down on last year at £1,310.
3.
The Concert Sub-Account summary is as follows:-
Income
Mozart Requiem
German Classics
The Music Makers
Expenditure
Profit/(Loss)
£11,887
£13,082
(£5,905)
(£6,548)
£13,414
(£6,040)
£5,982
£6,534
£7,374
The concert programme therefore had a deficit of £18,494 (£7,605 in 2005/6).
4.
Fundraising activities made a profit of £2,734 (£1,054 in 2005/6)
The net fundraising proceeds were as follows:-
100 Club
£531
Small Change
Events
£32
£565
Drinks
Socials
£207
£723
Goods
£607
Books
£ 69
The Quiz Night. Thanks to Jackie Alderton who prepared the questions
and James Garrow who organized the event
This was considerably enhanced by James Garrow's Christmas Pud
sale and Brenda Moore’s CD sale at Christmas
Many thanks to all those involved.
5.
The Piano
As you know, we have been unable to use the Choir's piano for much of the year due to the fact that we
rehearse in the Church. We did seek a buyer outside but, since the piano has a metal frame it is twice the
weight of modern equivalents and removal costs made it unattractive.
offer of £1,000 from the Methodist Church.
6.
Your Committee decided to accept an
This was twice its book value.
Looking to the future, the choir continues to be in a sound financial position but reserves have reduced by
about £5,600 to around £50,000. We cannot continue to lose money at this rate. We all need to work harder
at getting a larger audience and recruiting more members
7.
Finally, my thanks to Janet James for her work as Independent Examiner of the accounts. Janet has agreed to
be our Independent Examiner for the next financial year.
Bob Cowell, Hon. Treasurer, 25" June 2007
Registered Charity No. 1026337
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