PHILILAYVRMONIC
JLDFORD
CHO
Clapity no. 1026337
Registered a
ANNUAL GENERAL MEETING
8.30pm, Monday 6th june 1994
at the
St. Saviour's Centre, Woodbridge Road, Guildford
Guitdford Phitharmonic Choir
given that the Annual General Meeting of the1994
at the St. Saviour's Centre,
&
will be held after rehearsal, ar 8.30pm on Monday 6th June
‘Woodbridge Road. Guildford.
il be as followsyy-
n Lhauge evdar &)
Nevmissioto
of the AGM held 2hh May 1993
¢ AgreemeRit of the Minutes
(copy of minutes attached o this notice).
2 Matters
h)
arising from the minutes oflast year's AGM.
Cans
Conn~ T+
Chety
Chairinan's Report on the year.
for the finaficial year 10 20th April 1994,
Report
& Daieman, s
Repor
tafy for the coming :
“Treasurer and Mem#ership
6 Flection of four Committee Members for the coming season.
7 Election of Part Representatives for the coming season.
'8 Chorus Master's Report.
9 R
(o
mmendation
appointuent of Chorus
10 Appoingment of
Ass
e
Council
coming Season.
istant Chorus Master. ¢\
on
cc .
11 Appoiniment of Auditor.
12 Any other business.
On the conclusion of the busin
in the St. Saviour's Centre C/o/f
of the meeting5 Choir Members are invited to relax together
Room with light refreshments.
==
Maxwell New
Chairman. Guildford Phitharm,
Guildford Philbarmonic Offic
Guildford Borough Council
Millmead House
Guildford
GU2 SBB
Surrey.
Oth May 1994
GUILDFORD
CHOIR
PHILHARMONIC
MINUTES of the Annual General Meeting held at 8.30 pm on Monday 24th
May 1993 in the Methodist Church Hall, Guildford.
PRESENT:
Maxwell New (Chairmen), members of the Committee and 70 members
of the Choir.
IN ATTENDANCE: Neville Creed (Chorus Master) and Kathy Atkins (General
The Chairman welcomed Kathy
Manager, Guildford Philharmonic Orchestra).
Atkins and thanked her warmly for her continued help and support.
APOLOGIES:
1.
none.
MINUTES of the Annual General Meeting held on Bth June 1892 were
confirmed and signed as a correct record.
Proposed:
Seconded:
Margaret Parry
Dawn Smith
none.
2.
MATTERS ARISING:
=1
CHAIRMAN'S REPORT (copy available on request):
the Chairman presented
his report on the year's activites beginning with a tribute to Sir
Charles Groves and the Memorial Concert in the Cathedral which
indicated the love and esteem felt by so many people. He thanked
the retiring Committee and pointed out that the new Constitution
was now in operation.
4.
TREASURER'S REPORT:
John Trigg presented the Balance Sheet for
the year lst May 1992 - 30th April 1983. In thanking Chris Robinson
for his assistance as Auditor, the Treasurer asked the meeting to
note the accounts and agree to their referral to the Committee for
formal approval of the budget for 1993/84.
Proposed:
Seconded:
Maggie van Koetsveld
Louise Barnfield
Carried unanimously.
5.
ELECTION OF CHAIRMAN, SECRETARY, TREASURER AND MEMBERSHIP SECRETARY
for the coming season:
Nominations received:
Chairman:
Secretary:
Treasurer:
Membership
Maxwell New
Joy Hunter
John Trigg
Jean Radley
Secretary:
There being no other nominations, it was proposed by Michael Jeffery (Chair)
that the four be elected.
6.
This was carried unanimously.
ELECTION OF FOUR COMMITTEE MEMBERS for the coming season:
Five names had been nominated:
Penny Baxter, Michael Dawe, Michael
Jeffery, Christine Medlow and Margaret Parry.
It was proposed by John Trigg and seconded by Nora Kennea that all
five be elected but this was ruled out of order as not in accordance
with the new Constitution.
It was then proposed by Chris Robinson
and
seconded by John Trigg
that the first four names on the list (which was in alphabetical
order) should be elected en bloc and the fifth name could be coopted
by the new Committee.
Put to the meeting, this proposal was carried
by a majority with one vote against and one abstention.
P
ng season:
ELECTION OF PART REPRESENTATIVES for the ofcomi
the four singing parts
ers
since this was a matter for the memb
was agreed that this
ers,
numb
own
to elect from amongst their place at the itnext
rehearsal.
election should rightly take
terms of
membership was healthy in alwa
CHORUS MASTER'S REPORT: the
ys
be
to
t
it was importan
the singers and the numbers although
the
of
dard
stan
The
new members.
on the look out for recruiting resul
extra
the
ted in some of
Choir had improved and this had
y.
rehearsals planned for the year proving unnecessar
Holy Trinity
had been
concert in
Reviewing the year: the Faure
Sir
of
y
memor
in
t Requiem
good and had made a profit. The Mozar
with
em
Requi
s
Brahm
ion and the
Charles had been a very moving occas
been
had
e
Buerl
Hans
members of Freiburg Choir went veryto well;
burg
Frei
to
rn
retu
the GPC
very pleased and was looking forward
ence was rather disappointing,
size of the audi
in November. Although thegave
theparol Concert
a professional touch to ary
Boht
Jean
Tim West and
had been
The Choral Workshop in Janu
which was much appreciated. repe
Neville
Both
1984.
uary
Febr
in
ated
very successful and would be plea
of
nce
orma
perf
the
sed with
and Brian Wright had been very
Paukenmesse.
season had ended with the essf
good
very
a
and
t
Feas
Belshazzar's
ul.
succ
so
it
make
to
hard
Neville thanked the Choir for workingfoll
amme:
progr
owing
Looking zhead, Neville outlined the
in November, Britten's lar
le;
nnel
Sole
e
Mess
ini
In July, the Ross
urg Stadthalle);
Requiem (Bth in Guildford Cathedral; l4th Freib
Choral Workshop;
Sth December, Carcl Concert; 5th February,
as with Vernon Handley;
Sth March, Vaughan-Williams' Sancta Civit
ena Burana with Sir David Willcocks. Depending on
7th May, Carm
to do an Opera Hits concert
the financial situation, it was hoped
Choir a fantastic year to look
on 2nd July and all this gave the
advantage having visiting celebrities
forward to. It was a tremendousVern
on Handley. Neville concluded
like Sir David Willcocks and their
support and work throughout
by thanking the Committee for Atkins and
the staff at the Office
the year and also thanking Kathy
for all they did on the Choir's behalf.
GH COUNCIL on the appointment of
RECOMMENDATION TO GUILDFORD BOROU
on:
Chorus Master for the coming seas
sed by Michael Longford,
The appointment of Neville Creed was propomousl
y.
seconded by John Britten and carried unani
the Choir on behalf of the Borough
At this point, Kathy Atkins thanked
Memorial Concert which raised
particularly for the Sir Charles Grovesfund
for a young musician
a
over £4000. This money would start
was the recipient.
and this year Amanda Hirton, a young pianist, gh
pay between
Kathy also reminded the members that the BorouPhilhdoes
armonic Orchestra.
£20,000 and £25,000 a year for the Guildford
10.
APPOINTMENT OF ASSISTANT CHORUS MASTER:
sed by Norman Carpenter,
The appointment of Peter White was propo
ed unanimously.
seconded by Jackie Alderton and carri
11,
APPOINTMENT OF AUDITOR:
sed by Michael Jeffery,
The appointment of Chris Robinson was propo
y. The Chairman expressed
mousl
seconded by Andrew Reid and carried unani
the Choir's gratitude for the auditor's help.
12.
ANY OTHER BUSINESS:
(a)
(b)
ng had not appointed
Chris Robinson raised the point that the meetiThis
was seconded
ll.
Filse
y
an accompanist and proposed Jerem
The Chairman
by Leslie Harfield and carried unanimously.
expressed the Choir's appreciation of Jeremy's skill.
the Treasurer and Auditor made the point that they needed more
the Annual General
time between the end of the financial yearforandprese
ntation and
nts
Accou
the
Meeting in which to prepare
ion when fixing the
asked that this be taken into considerat
date for 1894.
(c)
an Annual
it was suggested that 8.30 pm was too late to start
evening should
General Meeting and that, in future, & separate
be set aside for this event which would also allow more time
for socialising.
(d)
the Meeting passed a unanimous vote of thanks to Maxwell New
for his work as Chairman.
The Meeting closed at 8.30 pm.
CHAGM94.XLS
92/93
|
ITEM
93/94
_
INCOME
-
I
3200 Borough Grant
7502 | Subst
|
|
I
Received
7810
1700
|Brought forward
947100 Club
|Received
1469
898 Fund Raising (net)
| Ticket Sales
-97,
743
N
|
3085
Prizes -
| Sweatshirts
|
| Drinks
Other
505.74
|
138.8
187.7,
!
985.28
|
r
|
289 Social Events (net)
|
|BBQ
[Orchestra Party
1089 Choral Events (net)
|Workshop
|
|
306.44
Summer Concert |
169.72"51
5539,
-
-1116.54|
"Bank Interest
254,
T
203.98
Miscellaneous
20605
41003]
| 15647 TOTAL
-
|
|
1531263,
|
i
EXPENDITURE
.
6526 Fees
-
S
i
T
2685
596 Publicity
317.25
315|Subscriptions GPS
=
B
405
_____-19|Presentation
110
0|Freiberg visit
437.49
__82/Administration
55*_B_ank Charges
2667
|TOTAL
|
6051]
2879 |Hire charges
_
-
-1171.93
i
~511[Other
-
[
-
EXCESS IN INCOME
28.98
1
|
3255
| 10067.27]
524536
Page 1
=
|
-12.12
-134.07,
Xmas Party
-
704
56.04/
[Music Hire
|
14225
765
|
i
|
3330
CHAGM94.XLS
~
:
‘
I
i
BALANCE SHEET AS AT 30th April 1994
it
'ASSETS
||
Tnoisl|
|
|l
1993
|
9370|Premium Account
|
[
|
I
|
i
10574.43
|
|
|
0/Stock
704
[
1
0|Debtors
220
351|Current Account
1044.08
|
11908.91/
LIABILITIES
¥
3085 Advanced Payments
nil_
o
|nil
|Creditors
B
nil
P
T
[
6648|Net Current Assets
-
11908.91
—
t
|
Financed by
6648|Reserves at 1.5.93
6663.52
2667 [Excess income
|
I
|
I
-
1
i
!
5245.39
|
11908.91
t
I
|
[
Notes
1. Reserves at start increased by £15 in respect of 92/93 cheque not presented.
2.Year extended to include income / expenditure in relation to Carmina Burana
concert on 7th May 94.
3. The brought forward figure of £3085 inflates the income for this year.
John Trigg, Treasurer
Christopher Robinson , Auditer
Page 2
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