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GUILDFOQRD
PHILHARMONIC
EXTRAORDINARY GENERAL MEETING
at 9.15pm, Monday 26th April 1993
To:
CHOIR
|
/
Members of the Guildford Philharmonic Choir.
Under the present Rules of the Guildford Philharmonic Choir as adopted in May 1985 and
Subsequently revised in 1087 and 1988, notice is hereby given of an Extraordinary General
Meeting to be held after rebearsal, at 9.15pm on 26th April.
The business will be:
T adopt the revised constitution which has been
Guildford Philharmonic Choir may apply to the
prepared in order that the
Commissioness for
England and Wales for registration as 4 charity uader the Chariies Act 160",
A copy of the sixth_draft of the constitution, incorporating amendments required by the
Guildford Borough Council and by the Charity Commissioners, is appended overleal.” The
opportunity has also been taken to simplify the Rules by the omission of purely procedural
points, and to clarify the Committee structure by providing for electing four Officers with
Specific responsibilities as well as four Committee members at each Annual General Meeting.
Maxwell New
Chairman, Guildford Philharmonic Choir
Guildford Philharmonic Office
Guildford Borough Council
Millmead House
Guildford
Surrey.
GU2 SBB
20th March 1993
GUILDFORD
PHILHARMONIC
CHOIR
consmTUTION
Sith Drait
corporating
amendmenis required by
the Charty Commissioners forEngiand and
Wales
lopiion
Mesting,
‘on Monday 25th Apri 1993
1
TITLE
2
OBJECTS
The nome of he Cholr shal be the Guildford Philharmonic Choir
%o advance public education and appreciaton of choral music in all s aspects in pariicular by he
presentation of
public
a4 the Commities shal Gesermine. [n farherance of e sad abjects bl o farther or
Coneerts and by Such iher Teats
excrcise the (oflowing power:
Sherwise the Commitice may
To rovide chorus o the Guildlord Phiharmonkc Orchesta.
Fhe
Fe mernbersh
mermteriiy
oaf the
th ChoiChol shllbe
shal be those aged4 18 years
or over who
the
i annual
. subscription
e rate or
2n8 G at he core o pesomming.
I sdvane,
blapayFapubi
eyt Gt ol Sobeetont
a3 the Chorus Maste shal requre.
o Sholl provide such cvkdence o musical 8oty
4
PRESIDENT and VICE PRESIDENT
s
OFFICERS and COMMITTEE
a period of ive years subject (o reappoiniment for similar or
The Choi ey appota a President and & Vice President for
Iesser periods hereatier
The management of the Choir shall be
Treasurer and Membership Secretary,
a
in the hands of & Committee consisting
i
of lou officers: Chalrman, Secretary,
be elected by and out of the.
and four additional members. The Commitice shall
Choie's members t the Auual Ceneral Mocting. Offcers sal e clected for speciic posts. The Commitie shal be alc
o co-opt additionsl mermbers of the Cholr onto the Commilies (o
cies 4nd o
tasist the Commitice when required.
7 adaiton. the members of cach voice part shall clect 8 Part Representative who is not a Commitiee member but will report
0 the Membership Secretary.
Committee members shall hold offce for one year and be eligble for re-eiection, with the exception that the two Commiltee
members who hive served for the longest contintious period shall not be elgible for re-election, but his shall not apply when
he period is less (han three complete seasons. Should there be more than two members qualifying for retlrement under this
Tilerthe two retiring members shell be decided by agreement amongst those concerned.
3
CHORUS MASTER and ACCOMPANIST
The appointment of Chorus Master is made on an anal bosis by the Guildford Borough Council on the recommendation of
CRB8 The Aecompenist is appoinied on an ennyal basis by the Cholr on the recommendation of the Chorus Master.
ther the Chorus Master nor the Accompanist
shail be& member
of the Choir
7
MANAGEMENT
The management of the Choir and the control of finance shall be In the hands of the Committee, whilst Guildfond Borough
CotnelShell o Vet fully nfomed. Guldlond Borough, Councl may send a Tepresentivs to Conmites meetings.
Winutes shall be kept of sl Commitice meetings and 8 copy lodged with the Guildlord Borough Council
]
h
B
FINANCE
The financial year shall end on 30th ApriL
shal be signed by
Ranking sctount shal b R n b€ eme of the Gudord Philamnoni Cheir and cheques
ny two
Commitiee members who have been nominated lo the Bank
Uy
The Chor may recelve donations,
W
The inc:
grants in sid and linancial guarantees. Tickets for any o allof its concerts and.
other events o
for safe 1o the
Lorth o
fhareof shall be paid of transterred either directly o indirectly 1o any member or
he Chalt shall
public.
be applied solely towards promoing the objects of the Clolr as set
members of the Choir exceptin payment of egiimate expenses incurred on behal of the Choir.
o
ANNUAL GENERAL MEETING
Within six weeks of the end of each financial year the members of the Choir shall be summoned to an Annual Genersl
Meeting of which at least fourieen
10
days notice in writng shall have been giver.
AUDITED ACCOUNTS
The financlal accounts shell be sudited and subitted (0 the members at the Annual General Meeting, at which time an
Audlior shall be appointed for the forthcoming year.
11
DISSOLUTION
In the cvent of the Chols being wound up any assets remaining, upon dissolution after paymen of proper debts and labiltes
shall be transferred to 8 charitable instfution or insttutions having similar objects o those of the Choir.
12
b
AMENDMENTS
Subiject to 1) below, the constitution may be amended by
Special General Meeling, provided that fourieen days
i
ot ot an Annusl or
ced amendments has
béen sent to ail members and provided that nothing therein contained shall suthorise any amendment which shall
i)
have the cliect of the Cholr ceasing o be a charit.
The Objects of the Choir shall ot be amended without the prior approval of Guildford Borough Councl
cB- 3092
M- 157303
GUILDFORD
PHILHARMONIC
CHOIR
a Chdy o, 1026557
Regitered
CONSTITUTION
“Adopte 260 Agr 193
1
TITLE
The Guildford Philharmonic Choir forms part of the music scheme of the Guildford Borough Council
‘The name ofthe Choir shall be the Guildford Philharmonic Choir.
2
OBJECTS
To advance public education and appreciation of choral music in all its aspects in particular by the
‘presentation of public concerts and by such other means as the Committee shall determine in consultation
with Guildford Borough Council. In furtherance of the said objects but not further or otherwise the
Committee may exercise the following power
To provide a chorus for the Guildford Philharmonic Orchestra.
3
MEMBERSHIP
“The membership of the Choir shall be those aged 18 years or over who pay the annual subscription at the
appropriate rate or rates as shall be determined by the Committee, all subscriptions being payable in
advance, and (in the case of performing members) who shall provide such evidence of musical ability as
the Chorus Master shall require
4
PRESIDENT and VICE-PRESIDENT
The Choir may appoint a President and a Vice-President for a period of five years subject to
reappointment for similar or lesser periods thereafter.
5
OFFICERSand COMMITTEE
The management of the Choir shall be in the hands of2 Committee consisting of four officers: Chairman,
Secretary, Treasurer and Membership Secretary, and four additional members. The Committee shall be
elected by and out of the Choir's members at the Annual General Meeting. Officers shall be elected for
specific posts. The Committee shall be able to co-opt dditional members of the Choir onto the
Committee to fill vacaricies and to assist the Committee when required. In addition, the members of each
voice pat shall elect a Part Representative who is not a Committee member but will report to the
Membership Secretary.
Committee members shall hold office for one year and be eligible for re-clection, with the exception that
the two Committee members who have served for the longest continuous period shall not be eligible for
re-election, but this shall not apply when the period is less than three complete scasons. Should there be
more than two members qualifying for retirement under this rulc, the two retiing members shali be
decided by agreement amongst those concernied
6
CHORUSMASTER and ACCOMPANIST
The appointment of Chorus Master is made on an annual basis by the Guildford Borough Council on the
recommendation of the Choir, The Accompanist is appointed on an snnual basis by the Choir on the
recommendation of the Chorus Master. Neither the Chorus Master nor the Accompanist shall be a
‘member of the Choir.
7
MANAGEMENT
The management of the Choir and the control of finance shall be in the hands of the Committee, whilst
Guildford Borough Council shall be kept fully informed ~ Guildford Borough Council may send a
representative to Committee meetings. Minutes shall be kept of all Committee meetings and a copy
Todged with the Guildford Borough Council.
8
FINANCE
i)
A banking account shall be held in the name of the Guildford Philharmonic Choir and cheques
i)
The Choir may receive donations. grants in aid and linancial uaraniees. Tickets for any or all of
its concerts and other events shall be offered for sale to the public.
The income and property of the Choir shall be applied solely towards promoting the objects ofthe
i)
i)
The financial year shall end on 30th April.
Shall be signed by any two Committce memibers who have been nominated to the Bank
Choir as set forth above and no portion thereof shall be paid or transferred either directly or
indireetly to any member or members of the Choir except in payment of legitimate expenses
incurred on behalf of the Choir.
9
ANNUAL GENERAL MEETING
Within six weeks of the end of each financial year the members of the Choir shall be summoned to an
g which at least fourteen days notice in writing shall have been given
Annual General Meetinof
10
AUDITED ACCOUNTS
“The financial accounts shall be audited and submitted to the members at the Annual General Meeting, at
year.
which time an Auditor shall be appointed for the forthcoming
DISSOLUTION
11
1n the event of the Choir being Wound up any assets remaining upon dissolution after payment of proper
debis and liabilities shall be transferred to a charitable institution or institutions having similar objects to
those of the Choir.
12
i)
AMENDMENTS
Subject to ii) below, the constitution may be amended by a two-thirds majority of members
present at an Annual or Special General Meeting, provided that fourieen days notice of the
meeting and the proposed amendments has been sent to all members and provided that nothing
therein contained shall authorise any amendment which shall have the effect of the Choir ceasing
i)
to be a charity.
The Objects of the Choir shall not be amended without the prior approval of Guildferd Borough
Couneil.
Guildford Philharmonic Office
Guildford Borough Council
Millmead House
Guildford
Surey. GU2SBB
MJ-26.0993