GUILDFORD PHILHARMONIC CHOIR
ANNUAL GENERAL MEETING
8.30pm, MONDAY 20th MAY 1991
at
St Joseph's Church Hall,
Guildford
Notice is hereby given that the Annual General Meeting of the Guildford
Philharmonic Choir will be held after rehearsal,
at 8.30pm on Monday
20th May 1991 at St. Joseph's Church Hall, Guildford.
The business will be as
follows:
1
Agreement of Minutes of the AGM held 30th May 1990
(copy of minutes attached to this notice).
2
Matters arising from Minutes of last year's AGM.
3
Chorus Master's Report.
4
Treasurer's Report for the Year to 30 April 1991
(see unaudited financial statement of 11 months
to
31 March 1991 issued with this Notice).
5
Chairman's
Report
6
Appointment of Chorus Master & Assistant Chorus Master.
7
Election of Chairman and seven other Members of
Comnittee to serve for the year beginning 1 June 1991
(Nomination Paper
attached.
for nomination of committee members
Further papers available at rehearsals.
Note
they must be returned to the Philharmonic Office by
Friday 3rd May 1990).
8
Any other business.
Following the business of the meeting Choir members are invited to relax
with a glass of wine to discuss another enjoyable and successful year
with the Guildford Philharmonic.
/TINUTES OF THE ANNUAL GENERAL MEETING OF THE GUILDFORD PHILHARMONIC CHOIR held
on WEDNESD
30 MAY AY
1990
PRESENT:
Rita Horton (Chair) and 76 members
APOLOGIES:
Neville Creed, Lynette Newman
The Chairman welcomed everyone to the Meeting.
1.
MINUIES OF THE AGM HELD ON 15 May 1989
Having been previously circulated,
the Minutes were agreed and signed as
a correct record by the Chairman.
Proposed from the Chair,
Michael Longford and carried unanimously.
.
seconded by
MATTERS ARISING
There were no matters arising from the Minutes.
3.
CHORUSMASTER'S REPORT
Peter White read the Report in Neville's absence (copy attached).
4.
CHAIRMAN OF THE WORKING PARTY ON PUBLICITY AND RECRUIIMENT'S REPORT
Jenny Hakim reported that Choir members now numbered 160 but reminded the
meeting that continuing publicity was essential to keep the numbers up.
The Choir is fortunate in being so closely associated with the Guildford
Philharmonic Orchestra and having the support of Kathy Atkins in all sorts
of ways.
backing;
We must not become complacent just because we have Borough Council
the success of the Choir is judged by numbers of people attending
concerts.
Publicity continued through recruitment advertisements, critics' reports
after concerts and choir leaflets.
possible to use
A reduced budget meant it was not
radio or national press.
The Committee had been searching
for sponsorship and it was hoped that a large food chain vere interested in
sponsoring The Dream of Gerontius.
If anyone had ideas about sponsors,
should contact Kathy Atkins or John Yeomans.
they
The Report concluded with warm
thanks to Rita for her help and support.
The ensuing questions and comments from the floor,
raised the following
points:
Choir members had to be responsible for circulating leaflets and it
would be helpful if people could give in their names for particular
areas.
Publicity for choral concerts was requested further in advance.
it be possible to have publicity for choral concerts only?
Would
Tickets for
the sumer concert would be available from the Undercroft and Michael
Jeffery would also bring some to rehearsal.
7~
Rita thanked Jenny for her untiring efforts and her successful results.
TREASURER'S REPORT
John Yeomans presented the accounts (copy attached) and highlighted a
number of items.
The Choir's serious financial position made it essential
for everyone to think of ways of raising money.
biggest potential for improving the position.
-~
Sponsorship is the single
Questions and comments from the floor included the possibility of raising
the subscription (this would be for the new Committee to decide);
costing
and support for the sumer concert - some members felt they would
like to
finish singing in the spring as had once been the case but it was pointed
out that the summer concert and the carol concert offered special
opportunities for Neville and it was beneficial for people's voices to
continue singing through the summer.
Rita thanked John for the clarity of his presentation and for his
management of the accounts.
)
CHAIRMAN'S REPORT
See attached.
Appointment of Auditor:
Henry Carew
APPOINIMENT OF CHORUSMASTER
Proposed by Rita Horton, seconded by Michael Longford and unanimously carried,
it vas agreed to recommend Neville Creed be reappointed as Chorusmas
ter for the
ensuing year.
Rita informed the meeting that Neville had proposed Peter fhite be appointed
as
assistant chorusmaster.
After considerable discussion the recommendation
was put to the vote which resulted in:
For:
59
Against:
7
Rbstentions:
7
At this point, Jean Radley proposed a warm vote of thanks to Rita Horton fo
her outstanding Chairmanship and presented her with a token for £70 for
Fo- st
Art Gallery,
a bouquet and a card signed by members of the Choir.
ANY OTHER BUSINESS
(a)
The question of the advisability of the summer concert was raised again
together with some dissatisfaction about the length of the rehearsals
and the number of extra rehearsals.
The morale of the Choir
was high but many members were amateur singers who wanted to
make music with commitment to a weekly rehearsal preferabl
y
finishing by 9.30.pm.
(b)
Extra rehearsals were alvays scheduled for Wednesdays,
a night
which some people could never manage because of other commitments.
It was noted
that usually only about half
the Choir
and it was suggested that nights be staggered.
(c)
turned
up
Extra rehearsals should be exceptional; the programme should
be within the competence of the Choir on the basis of one rehearsal.
This would mean that members must do a lot more individual work and
more time spent on sectional rehearsals at the beginning of a work
would be of benefit.
(@)
(e)
A tape for each voice part
would greatly aid some memb
ers who found
keyboard learning imp
ractical.
Ihere was some concern abou
t scaling down as this woul
d inhibit the
Choir's potential.
(£)
(g)
here vas discussion abo
ut the choice of programm
es for the Choir
and it was stated that
Sir Charles always stud
ied the programme.
Some people felt next year
's programe vas disappoi
nting having
sung all
three works before but
newer members
to the Choi
r werg
gelighted at having three
major choral works.
Kathy said that Sir
Charles had chosen the prog
ramme to highlight the Choi
r in the coming
year.
It
was
commented
that
it
vas
regrettable that the
Choir had
gpproached two concerts
with Sir Charles under-re
hearsed and perhaps
this had
given him a wrong inpressi
on of the Choir's capabili
tics.
(h)
Guildford Philharmonic
Choir is the chorus of
an orchestra and
therefore different from
the majority of choral
societies but the
programme
for
up and down
the
the
coming
country.
year
was
almost
identical
~Could the Choir's
with
the
normal
previous history be
taken into account when
programmes were being plan
ned?
(1)
(3)
Suggestions for progra
mmes were always welcomed
.
Regarding
attendance at Wednesda
y rehearsals:
this
vhereas attendance on Mond
ays was pretty stable.
vhen tvo rehearsals occu
rred in the same week,
to attend.
(k)
(1)
fluctuated
It could be that
members chose which
Questions were raised abou
t the number of compulso
ry rehearsals for
each concert and whether
extra rehearsals were coun
ted in the mumber.
In reply to a question
about auditions
Choir,
for existing members of
the
it was stated that these norm
ally took place every three
years but were sometimes
on a yearly or two-yearly
basis.
(m)
Geoff Forster raised the
matter of the sumer even
t.
activity to be discussed
at the next rehearsal.
Date and
VOTING FOR CHAIRMAN AND SEVEN OTHER
MEMBERS OF THE COMMITTEE FOR THE
YEAR
BEGINN
1 JUNE
ING
1990
Maxwell New
Helen Archibald,
Michael Jeffery,
Geoff Forster,
Jenny Hakim,
Jean Radley, John Yeomans
(list of nominations attached).
The Annual General Meeting
closed at 10.00.pm.
Joy Hunter,
GUILDFORD PHILHARMONIC CHOIR
Accounts for the year 1 May 1990 to 30 April 1991 will be circulated at the AGM.
The
unaudited financial statement below, sent out in accordance with the Choir's rules,
shows the position for 11 months, with approximate estimates for other items relating
to the full year. The figures below reflect money paid and received during the fin—
ancial year 1990/91. Details of other items relating to 1990/91, but paid before or
after the financial year will be given at the AGM.
Payments
Receipts
£
Funds at 1/5/90:
781.02
Current Account
4810.70
Account
Premium
Business
5591.72
Subscriptions
5668.00
Ticket sales
499.50
Fund raising
444.62
Rehearsal expenses
6243.85
Philharmonic Society
250.00
Folders
41.25
Library
396.85
Library
223.85
Freiburg excluding rehearsal
250.00
Freiburg excluding rehearsal
100.00
Summer Concert
114.75
Summer Concert excluding rehearsal
734.75
Choral workshop
44.00
1471.77
Missa Solemnis Party
Missa Solemnis Party
1325.02
~ Other social activities
152.15
Other social activities
135.00
_~One hundred club
532.00
One hundred club
225.00
Interest
339.40
Bank charges
Unallocated credits
231.50
Aduinistrative
Bank
1.10
10.87
Cash in bank at 1/3/91
8091.57
Plus credits in March 91
614057
94.00
Less uncashed cheques
1951.00
15630.76
T5630-76
Estimates for April 9l:
50.00
Rehearsal costs due
Bank Interest
100.00
Choral Workshop
Tickets
100.00
Fund Raising
100.00
Library
T
2450.00
350.00
J”’(”
;
Lo
2000.00
450.00
Hon Treasurer.
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Ladies
and Gentlemen,
This is my first report as chairman and thanks to the great help
from the Committee and the fact that 'Rita'
leaving everything so tidy,
What
a year it
has
life has
your past Chairman
been quite easy.
been?
In spite of the recession we have had record attendances at all
the
with
concerts
and
in
particular
our
choral
concerts,
finishing
Gewhf¥s under Foa (Ehaniks to Michael and Helen selling
mxm::;)
This year was, I think, the first time that our Chorus Master has_
‘been permitted
to take
the baton at a major concert
and "Didn't
he do well".
that
I
think that we all felt a particular urge to make
performance
a
success,
I
hope
We had our visit to Freiburg,
this
was
a
last September,
help
to
Neville!
something that few
of us will ever forget
for the warmth of the welcome end the fun
of
making
late
music with
1992
and
we
them.
are
to
different Bus Company!
We
now
have
we can do
Petworth
and will
We
go
hope
over
to
to
invite
them
them
in
early
Tohe 9:\;»1-“&
to work
for,
this
is
a
What
can
problem
I
is
chance
in
with
a
g
to
also be a chance to re-pay Neville
show
what
in a small
we must make
so work hard at the music in the next few weeks!
say about
that
'93
«
way for all the hard work he puts in on our behalf,
him proud of us,
back here
I
Lynette,
find
myself
other
than
listening
'Brilliant'.
and
The
marvelling
only
at
her
fantastic runs and then I forget that I am supposed to be singing
‘too. (we are all very proud of you Lynette, particularly when we
see
our
Charles
@mminent
look
your
visiting
way
in
a
conductors and
very
difficult
in
particular,
passage
with
a
Sir
smile
of admiration on $héid facet)
We must
not
forget
Peter White who
drives
us
hard but
gives
us
a feeling of confidence in ourselves at the end of the evening.
I do hope that our link with the Philharmonic..Soeiety
and the
G.P.0.
can
be
supportive
but
creating
and
it
strengthened,
I
sometimes
I
think
feel
a really close support.
seems
they exist
so
sad
that
some
we
we
have
a
are
becoming
long
way
to
more
go
to
We have a very fine Orchestra
Guilfordians
do
not
seem
to
know
let alone how good they are.
We have a new Publicity group now divided
into two sections,
as
Jenny
load
to
Hakin
found
handle alone,
Committee
if
that
growing
work
was
too
great
she has now been joined by a co-opted member of the
- Margaret
elected
the
by
you
Parry,
tonight,
an ex senior B.B.C.
continue
to
take
member who will
on
the
radio
and
paper publicity, feaving Jenny to concentrate on the Sponsorship
side.
They make a great
team,
thank you Margaret..
Jenny and
JeanRodley
= Membership and Joy Hunted
Hunter, our Secretary, have been
oI
vital to our success and growing membership and will be playing
a
leading
_Michael
part
in
the
Dawls” our
auditions
now
Philharmonic
under way.
Society
representative
and
organiser of the 100 club wants more of you to W(N but this means
you must
first
join.
IN
HOSP(TRL.
RUT IS
Geoff Forster
- Social Secretary is regretfully¥retiring due to
pressure of work.
If
I mentioned all who have seen jobs that needed doing and done
them,
we would be here all night,
but I must make one exception.
Have you ever wondered how much effort goes into getting the Hire
Music
from
the
various
Libraries
in
order
to
keep
costs
down?
_Christine MedIow does this without fuss and we owe her a great
vote of thanks,
back
to
her,
please show your gratitude by getting your copies
cleaned
up,
on
time
after
the
concert.
Thank
You
Christine.
Last but not least,
our Treasurer John Yeoman with Fiona,
his
3
very
able
wife
and
assistant
who
keeps
us
on
the
edge
of
bankruptcy but not over it.
I
am pleased to
say
that this year his
task has been made easier
thanks to the efforts of our ,Queen.Bee.
Kathy. Atkins=who has
persuaded the Borough to £ind some more financial support for us
£3,000 to be exact.
do
I
for
us,
am very
of
the
forgive
sad
the G.P.O.
stage
to
to
Thank You Kathy!
me
tell
if
I
you
grumble
that
Alan Farrow,
writing
music
the
We do appreciate all you
sometimes!
hard working
Concert Manager
who does everything from setting out
notes
for
concerts,
programmes,
is
moving away to Norfolk after 23 years as G.P.O.
Concert Manager.
Finally,
Thank
am
continue
to
My
best
You
give
wishes
it
for
for
all
your
support
to
who
ever
takes
the
summer
break.
and
over
I
sure
tonight.
you
will